A biweekly digest of news related to the Enterprise Systems Upgrade Program | November 21, 2013
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Why Are We Upgrading?: As Time Goes By...

It’s 1998. Minnesota Twin Paul Molitor is installing the new Windows 98 OS on his PC while watching the final episode of Seinfeld. Meanwhile, the University is launching its new PeopleSoft systems. In the pictures below, you can see what the U of M’s websites looked like during the implementation of those systems in 1998. Technology has made some advances since then.


[Clockwise from top left: the Crookston, Morris, Twin Cities and Duluth websites in 1998. Not pictured: Rochester, not yet officially established. We have a link to the 2001 version on our site, though.]

What PeopleSoft delivered in 1998 didn’t meet the University's business needs, so we modified our systems and created many of our current business processes to support those modifications. Many of those modifications are now standard in the delivered PeopleSoft software, yet we are still paying over $15 million a year to maintain our systems and continue using the associated business processes. Through shared ownership in the change, ESUP is simplifying data structures to reduce modifications while streamlining business processes and finding the balance between the two.
 
Technology has changed a lot since 1998. Today, Joe Mauer is probably using his iPad Air to stream the latest episode of Modern Family. Meanwhile, ESUP is getting ready to upgrade to the latest versions of PeopleSoft and improve our efficiency and effectiveness to help the University fulfill its core mission of teaching, research and outreach.

What's Changing?

ESUP Video 2 ESUP Video Part 2: How ESUP Works

Santiago Fernández-Giménez, assistant program director for communications, change management, & training, talks about how the Enterprise Systems Upgrade Program (ESUP) is doing its work in video number two

 

ESUP Creating a ‘One-Stop-Shop’ for Reporting

University leaders and staff need reports to help them make good decisions. However, these reports are not always easy to find. This will change with the Enterprise Systems Upgrade Program (ESUP). Read more...
 

ESUP Q&A: Rob Super

Rob Super, one of the administrative center directors at the University’s Medical School and bowtie aficionado, plays a critical role in ESUP. We sat down with Rob to ask him a few questions.
 
ESUP: How did you get involved in ESUP?
 
Rob Super (RS): Richard Pfutzenreuter (Fitz), vice president and CFO, and Mike Volna, associate vice president of finance and University controller, asked the Financial Management Advisory Committee (FinMAC) to serve as the user community representatives on the Financial Functional Steering Committee on ESUP. I am a member of FinMAC. Fitz and Mike also asked me to serve as the chair.
 
ESUP: What excites you about this project?
 
RS: Many things. The user perspective is being actively sought and given equal weight in all decisions. We are building up trust between the user community and our central colleagues. System integration issues are identified early on and addressed in the most collaborative way I have seen in my 20 years at the University. We have great support from President Kaler and his senior leaders. We are seeing very creative solutions emerge from our workgroups. I think we will see new functionality in many areas that will be embraced by users.
 
ESUP: We keep hearing the finance project is a true upgrade versus a re-implementation. What's the difference, for the average person who uses EFS?
 
RS: When EFS users work on the upgraded system, it will be very familiar to them. When the HRMS and Student Systems users work on their new systems, they will have much more to learn in terms of new functionality and concepts. Read more...

News

Next IDEAA Meeting

The next IDEAA (Integrating Data, Enterprise Architecture, and Applications) iCoP meeting will be December 2nd, from 1:00pm to 2:30pm, in Peik Gym G55. Agenda items include ESUP work stream updates. Visit the IDEAA website for more information about IDEAA. On December 2nd, attend this meeting online by visiting http://z.umn.edu/ideaalive.
 

New Book Highlights Portal Project's University Engagement

Historically, implementing new products at the University has been a challenge. Students, staff, and faculty worry their needs won’t be met by the new product. To address this concern early in the process, staff on ESUP’s portal project looked to innovative participatory methods highlighted in a new eBook, Cultivating Change in the Academy: Practicing the Art of Hosting Conversations that Matter within the University of Minnesota. Read more...

Tell us what you think! Or invite us for a visit.

Questions? Something on your mind? Wondering how the upgrade will affect you? Suggestions for a Q&A? Want us to come visit your office, department or center and chat with you about ESUP? Email us at esup@umn.edu.

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