A biweekly digest of news related to the Enterprise Systems Upgrade Program | December 19, 2013
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The Upgrade Publication Schedule: There will not be a January 2nd issue of our newsletter -- see you back in your inbox on January 16th! Have a happy New Year.

ESUP Challenges Provide Maroon & Golden Opportunities

University faculty, staff, and students are renowned for the innovative ways they face challenges and solve problems. As a recent and unusual example, University Facilities Management faced the challenge of stopping thieves from stealing evergreen trees on campus. One pungent solution rose to the top of the list when staff sprayed campus evergreens with skunk scent to prevent further pilfering.

While the Enterprise Systems Upgrade Program (ESUP) doesn’t face the issue of theft or have such fragrant solutions, it does have several challenges and opportunities including:
  • Scale
    • Challenge: Complex core systems (Finance, HRMS, and Student)
    • Opportunity: Thorough business process analyses and testing phases
  • Timing
    • Challenge: Coordinate efforts across multiple projects and audiences 
    • Opportunity: Flexible project management approach fostering collaboration
  • Organizational complexity
    • Challenge: Several campuses with multiple colleges and departments
    • Opportunity: Engagement plan including all levels and expertise at the University
  • Reducing modifications
    • Challenge: Move away from custom functionality
    • Opportunity: Deliver a robust platform as a foundation for future innovation
ESUP may not be able to completely overcome all of these challenges, but with your support, we will continue working hard to address these issues and develop solutions to help the University fulfill its core mission of teaching, research, and outreach. Watch our video for more details. 


What's Changing?

Portal Q&A: Names, RSS Feeds, and Content

We sat down with Portal Project Team to discuss some recent decisions about the new portal.

ESUP: Let’s start with the name for the new portal! What’s it going to be called?
Portal Team (PT): We asked for name suggestions for the new portal through the feedback survey in the Portal Rough Draft. We found a lot of people really liked “myU.” We convened a small group, including people from our team and from University Relations, to talk about the options. We decided to keep the continuity of myU. The new myU will be a different experience, but the name will stay the same. It will be a front door for the great work the work streams are doing, and with compelling content for staff, students and faculty. Read more...

Employee Class Field Sneak Peek Online Now

The training team for the HRMS workstream has released its latest “sneak peek” video -- this one on changes to the Employee Class field in the new system. Read more...


Save the Date for ESUP Town Hall

If you’re interested in learning more about what’s going on with ESUP, plan to attend the upcoming ESUP Town Hall meeting scheduled for January 30 from 2 - 4 p.m.

Look for more detailed information including a location and a link to participate online in future communications including the next Upgrade newsletter.

The Town Hall will be an opportunity to:
  • Hear the latest information from the Finance, Human Resources Management System (HRMS), and Student projects
  • Get updates addressing topics like the portal, reporting, data integration, and technology
  • Ask questions about the program and how it will affect you

Annual service outage January 4 & 5

The University’s annual data center maintenance outage is scheduled for 6 a.m. Saturday, Jan. 4, with restoration scheduled to begin at 6 a.m. Sunday, Jan. 5, 2014. The maintenance outage requires a complete shutdown of the primary data center and will affect many IT services, including One Stop self-service applications, PeopleSoft, and Moodle. It is expected that most affected services will be restored by noon Sunday, and EFS will be restored by 2pm.

The list of affected services, as well as updates during the maintenance period, will be available on the University's IT Service Status page. (Note: You may need to expand the Planned Maintenance section to view the list). EFS availability is posted here.

Questions and concerns should be directed to Data Center Operations Services service owner Joe Zanmiller at jpz@umn.edu.

Tell us what you think! Or invite us for a visit.

Questions for a work stream? Something on your mind? Wondering how the upgrade will affect you? Suggestions for a Q&A? Want us to come visit your office, department or center and chat with you about ESUP? Shoot us an email at esup@umn.edu.

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