A biweekly digest of news related to the Enterprise Systems Upgrade Program | June 5, 2014
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ChartField Updates - A Change for the Better

ESUP's update to the ChartField Request form process will be, “a welcome change that replaces an outdated process," according to Anne Heugel, business analyst - EFS Module Support, who has been at the University for 14 years.

The current process to request new or updates to ChartField values happens in the Business Process Execution Language (BPEL) tool, a system outside of PeopleSoft. ChartFields are the building blocks of the University’s Chart of Accounts and the Chart of Accounts is the backbone of the financial system. The news that the BPEL tool is being eliminated from the ChartField Request process caused cheering at a recent meeting of departmental finance folks. Read more... 


Navigating by Stars: HRMS kicks off advance team strategy

The HRMS Upgrade Project took the next big step in its change management and communications plan last week by launching the HR Stars, an advance team strategy to provide local system support in all academic and administrative units system-wide.

 More than 90 Stars have been nominated to date, including at least one representative for every unit and campus, and the vast majority attended the kickoff meeting on May 21, either in person or online. They received additional information and context about the project and their new role, and offered their thoughts about what units will need for successful implementation of the new HRMS system and business processes. The thoughts ranged from the real and personal (what do we do when a co-worker is falling apart because they can’t figure out how to get their work done?) to the fanciful (a chip to implant all the right answers directly into people's brains) -- but all with the goal of enabling Stars and their unit colleagues to hit the ground running with the new system. Read more...

Q & A: What is "SEVIS"?

When thinking about the Student work stream, many people can easily name admissions, financial aid, and student records. Less frequently named is a very important module for our international students and scholars: SEVIS. We asked the SEVIS team a few questions about what they do and how ESUP has affected their work. 

What is “SEVIS”? Does that stand for something?

Yes, SEVIS is the Student and Exchange Visitor Information System. It is a system maintained by the U.S. Department of Homeland Security (DHS) to track and monitor schools; F and M students, and J-1 exchange visitor program participants (those here for education and cultural exchange) while they visit the United States and participate in the U.S. education system. To remain compliant with federal immigration regulations, the University electronically transfers information on F and J visa holders daily. All of this work is coordinated by the University’s International Student and Scholar Services (ISSS). Read more...

Tell us what you think! Or invite us for a visit.

Questions for a work stream? Something on your mind? Wondering how ESUP will affect you? Suggestions for a Q&A? Want us to come visit your office, department or center and chat with you about ESUP? Shoot us an email at esup@umn.edu.

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