A biweekly digest of news related to the Enterprise Systems Upgrade Program | January 8, 2015
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Welcome to 2015!


Every new year brings both constancy and change, and this one is no different.
  • The constancy: the PeopleSoft upgrade is still expected to launch this spring.
  • The change: we are shifting from February to a goal of March or April. We plan to announce exact dates by January 28th.
We are resolving a couple of issues uncovered in recent testing. We’re also integrating the 2015 tax updates from Oracle. Then, final end-to-end testing will take a few weeks.

When determining timing for such a large, complex program, we weigh a wide range of factors and trade-offs, from payroll periods to student registration to grant processes, and many, many more. Depending on the timing, the implementation will affect some areas more than others, so we truly appreciate your flexibility.
 


Greater reach to the University community

With The Upgrade's implementation on the horizon, we are focusing on spreading the news to everyone (yes, everyone) at the University.
  • An awareness campaign will be posted throughout the campuses.
  • You can help! Visit the Awareness Campaign page to download, print out, and post materials in your offices.
  • College and unit leaders will ask you to participate in readiness.
  • Visit our website and take the weekly poll.

High-touch events

Starting with the OIT-sponsored Get Upgrade Ready” event (see pictures below) this week, we are hosting events that prepare users for the change. The IT event was so well attended and so engaging, we wished we had sold tickets!

Soon-to-be-announced is the upcoming “Upgrade Fair,” a day-long event for PeopleSoft users to get a feel for what the upgraded systems will be like. 

IT@UMN "Get Upgrade Ready" event
 

[Around 500 staff and faculty attended IT's Get Upgrade Ready event on January 7th in the Great Hall, where t-shirts were provided, and attendees listened to Upgrade presenters. To see more pictures and Tweets from the event, search #upgradeready.


Enhanced support and diligent preparation

We will equip existing helplines and call centers with information and training to answer your questions during Cutover and Go Live. Behind the scenes, we continue testing and refining the systems, and releasing relevant information as it becomes available. Please make sure you are preparing by checking out training on the Training & Education page. 
 

Asked & Answered

Questions from the University community about The Upgrade.

Asked: Where do I  go for help? 
Answered: The most helpful assistance might be right in your own department! Advance Team members are comprised of workplace personnel who are already familiarizing themselves with The Upgrade. These volunteers have participated in advanced training and have agreed to support their colleagues throughout the upgrade process. You can find your Advance Team members here. Additionally, the Call Centers & Help Desks that you use today will help you through the Cutover period and Go Live transitions. 

Asked: How can I "get ready"?
Answered:  There are so many ways! Stay up-to-date by reading this newsletter and our blog. Watch for announcements from your unit that describe how your position will be affected during systems interruption. Explore Training & Education for role-specific courses and job aids. Embrace change, be flexible, and exercise patience!
 

Presentations & Events

Student Experience Previews

If you support students, be sure to attend one of the remaining Student Experience Previews. This event will include demonstrations of class registration, student account information and financial aid. Attendees will discover how the new MyU and One Stop will work together after The Upgrade this spring. Read more... 
 

Tell us what you think!

Questions? Something on your mind? Wondering how The Upgrade will affect you? Shoot us an email at upgrade@umn.edu.

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