A biweekly digest of news related to the Enterprise Systems Upgrade Program | JANUARY 22, 2015
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What's Changing? 

  • U Catalogs will remain

  • Course descriptions will be able to include URLs

  • The Course Guide will be retired

After The Upgrade, faculty, instructors, and their proxies will be able to add a website address with additional course or syllabus information in the course descriptions located in University catalogs, the public source for all academic offerings.

The ability to include a website address is the replacement option for the Course Guide, which will be retired after The Upgrade.

Faculty and student groups, collegiate and department administrators, and technology staff were consulted at length about the technical limitations of the Course Guide, and the significant resources needed to maintain it. Ultimately, the Student Team made the decision to retire the Course Guide with the support of those consulted. All academic offerings will still be publicly available in University catalogs at http://www.catalogs.umn.edu/

Read about ending the Course Guide, and adding URLs to course descriptions.

Training will be delivered online, accessible at Upgrade Training & Education. You can also reach out to your area's Advance Team members for additional information.

Asked & Answered

What factors led to the decision to retire the Course Guide?

The Course Guide has technical limitations that do not meet University needs and cannot accommodate all campuses. As a result, it has low usage by faculty and instructors. Limitations include:
  • It cannot handle scientific symbols and HTML
  • It does not allow for updating information before assigning an instructor
  • The staff description does not allow media upload
  • It does not enable class or section-level attributes (e.g., costs, additional information, designations for online or honors)

In the upgraded HR system, how long can vacant positions be active?

After The Upgrade, unfilled positions will be designated "inactive" after a year. Once a position becomes inactive, you can return it to active status by submitting a request through Position Management. If a position in inactive status remains so for an additional year, it will be permanently inactivated. Once that happens, the position cannot be used again and a new Position Record will need to be created.

Take our poll

Check out this week's new poll on our website. We want to hear from you, so take a moment to chime in!

Tell us what you think!

Questions? Something on your mind? Wondering how The Upgrade will affect you? Suggestions for a Q&A? Shoot us an email at upgrade@umn.edu.

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