University of Minnesota
The Upgrade (ESUP)
http://www.upgrade.umn.edu/
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The Upgrade and You: Advisers

Advisers are affected by the Upgrade in more than one way. You will experience the changes that all employees of the University will experience and changes to how you get your work done as an adviser. We also know that you want to understand all of the changes your advisees will experience so you can best support them. This page will pull together the information and resources you need related to to your role as an adviser.

 

Resources

Training

In order to maintain access, those who had access to PeopleSoft for student systems (i.e., Campus Solutions) were required to complete training. Details on required training and additional self-study training materials can be found on the PeopleSoft 9.0 Upgrade Training page.

 

If your job responsibilities include working within EFS or the HRMS systems, you can find training resources on the Upgrade Education page.

 

Printable guides

These guides to new features and common tasks are in a print-friendly format.

 

MyU for Advisers

The most visible change you will notice as a result of the Upgrade is the new MyU with features specifically for advisers. MyU will simplify your online experience at the U by bringing together tools and resources you need in one place. If you are listed as the "adviser of record," you will have a "My Advisees" tab in the new MyU. (Click images to enlarge.)

 

Announcements/Home Page

button for view of new MyU for advisers
  • When you first log into MyU, you’ll see announcements and content based on your role at the U.
  • This is an example of what the homepage might look like for an adviser, with tabs related to your role at the U as both an advisor and an employee, as you can see based on these tabs along the side: Announcements, My Advisees, My Time, My Pay, My Benefits and My info.
  • Along the top of the page is the MyU header, which follows you through your experience within MyU, so you can access your menus, frequently-used tools and links.
  • Along the bottom of the page are notifications, which are actions you need to take for your job. The number of notifications you have also appears above in the header.



My Advisees Tab

button for view of new MyU for advisers
  • This is where advisers of record will see the list of their advisees, with links to their information, email addresses, and advising tools: Advisor Center, APAS, Academic Advisement, APLUS, Graduation Planner, and Mentoring Grad Students.
  • You can also filter advisees for those who have a long list.
  • APLUS is still available for those who use it.



Advisor Center

button for view of new MyU for advisers
  • A link to Advisor Center is found on the My Advisees tab (see above)
  • You can navigate into the Student Services Center through Advisor Center; this will give you a view of student information that mirrors what students see in their Student Center.
  • See an overview of Advisor Center for more details on this new functionality available through the new MyU.
  • APLUS is still available for those who use it.




Key Changes

There are several significant process changes for students and those who support them. Below are some key changes you should be aware of.

 

Note: In order to accomodate the Upgrade, there were changes to class registration dates for summer and fall terms.

 

Registration times

There are changes to how the registration queue will be created:

  • Stages will be defined based only on cumulative credit total (completed and in-progress credits) only.
  • Stage definition will differ by campus.
  • Students will then be randomized within those stages.

 

Due to the random assignment of registration appointments to students within each defined stage, previously available tables of appointment times by student name will not be published, nor will an email be sent to students. Students will be able to easily look up their registration appointment time in MyU. 

 

How to (after the Upgrade):


Note: information about registration for summer and fall can be found in the FAQ: Student Systems Impacts with the Upgrade.

 

The University-developed online registration system was retired and the PeopleSoft registration system was implemented. The PeopleSoft system is modeled on a "shopping cart" process. This is available in the new MyU.

 

How to (after the Upgrade):


Note: information about registration for summer and fall can be found in the FAQ: Student Systems Impacts with the Upgrade.

 

Key points:

  • The waitlist is for students who are eligible to enroll in the class, but can't because the class is full. Permission numbers are for granting a student admission to a class who would otherwise be unable to enroll in it.
  • The University has moved from an "auto invite" process to an "auto enroll" process for class waitlists. When a space opens for a student in a class, they will not receive a permission number and be invited to enroll. Instead, they will be automatically enrolled in the class.
  • The auto enroll process will not enroll students from the waitlist if there is a time conflict in their schedule. They either need to set-up their schedule to account for the waitlisted class or add themselves to the waitlist using the "Swap" function. This will drop them from the course with the time conflict and then enroll them in the waitlisted class.
  • Will will communicate with students who remain on a waitlist during the transition to the new system to guide them through this process.

 

More information about waitlists for summer and fall can be found in the FAQ: Student Systems Impacts with the Upgrade.

 

How to (after the Upgrade):


There are several changes to the grading process. Most of them affect those who enter grades. As advisers, there are two key points for you to understand as you work with students:

  • Students will view their grades in the new MyU
  • A new grading symbol will begin appearing on student records: NR. It stands for "Not Reported" and this takes the place of a blank grade. Students who have an NR symbol on their record should follow-up with the instructor to have a grade assigned. The NR symbol carries the same consequences for students as a blank does now.


One Stop

The new MyU incorporates elements of both the current myU and One Stop websites. This provides students streamlined functionality. The individual “self service” functions formerly offered through the One Stop website will be available in MyU.

The One Stop website will continue to house public-facing information such as process documentation, information on University policies for related processes, and links to the self-service tasks housed in MyU. One Stop counselors will will be available to answer student questions.

 

One Stop has prepared a series of step-by-step instructions for common tasks for students. They can be found at onestop.umn.edu/howto.

 

What we're telling students

All Students

Check out the Upgrade page for Students. We're updating that page with resources such as a calendar with key dates and deadlines for students related to the Upgrade as well as links to documentation on the availability of student systems during upgrade activities and process changes.

 

Posters for students alerted students to the period of systems interruption and the new MyU are up on all campuses. Matching digital signs are also on most campuses. (Scheduled to be removed shortly after go-live.)

 

Undergraduate registration time emails on all campuses included information on the Upgrade.

 

Student account billing emails including information on the Upgrade starting with the third bill.

 

Twin Cities

  • An email to all students was sent April 2. View of copy of that email [PDF].
  • An email to students remaining on a class waitlist during the Upgrade was sent to explain the new auto-enroll process. View a copy of that email [PDF].
  • An email to students who hadn't completed authorizing a parent/guest to access their personal information was sent an email about next steps. View a copy of that email [PDF].
  • Content is being regularly contributed to the Undergrad Update and the Graduate and Professional Student Update.
  • The One Stop website has new header images relating to the Upgrade and Upgrade-focused content in the center of the page. A prominent "alert" message appeared shortly before and then throughout the systems interruption.
  • One Stop is updating its FaceBook and Twitter content with Upgrade-related information (please share and retweet!).